You’ll see Message change to Draft when you’re composing, replying, or forwarding an email.Ĭlick Draft, move your cursor to Signatures, and choose one from the pop-out menu. You can use the Mac menu bar to insert a signature for both versions of Outlook. In the original version of Outlook, click Signatures in the ribbon. In the new Outlook, click the signature icon in the toolbar.
Whether you’re composing a new email, replying, or forwarding, you have this option. With both the new Outlook for Mac and the original desktop version, you have a Signature option at the top of the email window. Insert a Signature Using the Toolbar/Ribbon And you can do so using the toolbar/ribbon or menu bar. You can insert one manually if you decide not to use a default signature that automatically displays in your email.
Close the window, and you should see your updated signature in the Signatures window. Revisit the Signatures section in the Outlook > Preferences. If you need to make changes to a signature you created, it’s super easy. You can insert the signature you want when composing, replying, or forwarding an email. Should you decide not to use a default signature, select None for New messages and Replies/forwards. You can then choose another Account and select the default signatures for it as well. You can use the same for each or different ones per your preference. New messages and Replies/forwards: Choose the signature you want to use for each email type for the Account you picked. With the Signatures window open, head to the bottom labeled “Choose default signature.”Īccount: Select an account if you have more than one. Optionally, take the next step to set up the default signature for new emails, replies, and forwards. You can create different signatures for your other connected accounts or certain situations. 
You can follow the same steps to set up additional signatures if you like. You’ll see your new signature in the list in the Signatures window.
After you finish, click the Save button on the top left and then close the window. You can use the formatting tools at the top to adjust the font size, style, and color, insert an image, and pick an alignment. When the subsequent window opens, type in the signature you want to use. In the Signatures window, click the plus sign on the left to add a signature. Open Outlook and click Outlook > Preferences from the menu bar. Setting up a signature or two in Outlook on Mac follows the same process regardless of your desktop version. Plus, you can choose to use the signature for replies and forwards, switch signatures depending on the account, and use a different one on the fly. This allows you to automatically pop in your closing, contact information, or other signature in each email you compose. One such feature is the ability to set up signatures.
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